Screening resumes manually remains the most time-intensive aspect of the recruiting process, particularly given that 75% to 88% of received resumes are typically unsuitable for the role.
With an average of 250 applications per hire, recruiters find themselves confronted with a daunting and monotonous task that can easily overwhelm HR teams.
What if you could screen hundreds of resumes not just with the speed of light, but also with the discernment of an experienced recruiter?
This is the promise of today’s sophisticated resume parsing solutions.
What is resume parsing software?
Resume parsing software is a tool designed to automate the processing of resumes and CVs.
It employs advanced algorithms to read, extract, and interpret the information from resumes automatically.
This means all the critical details like contact information, educational background, work history, and skills are effortlessly organized into a structured format.
This not only saves precious time and eases manual efforts but also enhances the accuracy of the data gathered, making the job of recruiters much simpler.
Who uses resume parsing tools?
Resume parsing tools are a crucial asset across various segments of the employment and recruitment industry.
While primarily used by recruiters and human resources departments, resume parsing tools are invaluable assets across various industries.
Large corporations, mid-sized companies, and even staffing agencies utilize these tools to streamline their hiring processes. They are especially useful to companies that deal with high volumes of applications, helping them manage this influx efficiently.
Moreover, job boards and recruitment platforms integrate resume parsing to provide better matching of candidates to job openings, making the candidate journey more pleasant.
Why you should use resume parsing software
Incorporating resume parsing software into your recruitment strategy means less time on administrative tasks and more time making meaningful connections with potential hires. It’s all about creating a candidate-friendly hiring journey.
Faster screening
With critical candidate data readily accessible and clearly organized, you can quickly identify who meets the job requirements. This speeds up the initial screening process, letting you focus on engaging with top talent sooner.
Scalability
Whether you’re hiring for one position or one hundred, resume parsing software effortlessly scales to meet your needs without additional workload on your team.
Better candidate experience
A swift and smooth hiring process makes a great first impression. Candidates appreciate timely responses and updates, which are easier with the streamlined operations provided by resume parsing software.
Efficiency
No more manually sifting through stacks of resumes. Resume parsing software automates data extraction, allowing you to process hundreds of applications in the time it takes to sip your morning coffee.
Accuracy
Human error is inevitable when processing large volumes of data. This software minimizes mistakes by accurately extracting and organizing candidate information, ensuring you have the right details at your fingertips.
How does resume parsing technology work?
Resume parsing technology transforms the chaotic world of job applications into a neat, organized digital library, making the recruitment process faster, more efficient, and less prone to human error.
- When a resume is uploaded, the parsing technology uses natural language processing (NLP) to interpret the text.
- It recognizes key sections and elements, categorizes the information, and then populates this data into specific fields in a database.
- This allows recruiters to quickly search for candidates based on specific criteria without manually reviewing each resume.
- Moreover, advanced parsers are now equipped with machine learning, which means they get smarter with every resume they process.
- They learn from patterns and can even suggest which candidates might be a good fit for a role based on historical hiring decisions.
Top features to consider while choosing a resume parsing software
When selecting a resume parsing software, it’s like picking the perfect assistant – it should make your life easier, not more complicated.
Here are some top features to consider to ensure you find a software that truly understands your needs:
Integration capabilities
Your new assistant should play nicely with others. Check if the software integrates seamlessly with your existing Applicant Tracking System (ATS) and other HR tools.
This ensures a smooth workflow where data flows effortlessly from one platform to another without manual intervention.
Customizability
Every organization has unique needs. The right resume parsing tool offers the flexibility to customize data fields and functionality to fit your specific requirements.
Whether it’s adjusting the data extraction criteria or fine-tuning how information is presented, customizability is key.
Accuracy and intelligence
The core of any parsing software is its ability to accurately interpret the data on a resume.
Look for software that boasts high accuracy rates and can handle a variety of formats and complex layouts. Intelligent parsing goes beyond mere word recognition; it understands context and extracts meaningful information.
Scalability
As your company grows, your tools should grow with you. A scalable resume parsing solution can handle increases in volume without performance hiccups, ensuring that the hiring process remains swift and efficient regardless of company size.
Support and development
Look for a provider who stands behind their product with strong customer support and regular updates.
Ongoing support and development mean that the software stays current with the latest HR tech trends and compliance requirements, while also addressing any issues swiftly.
What are the best resume-parsing software?
“Best” is subjective since it depends on the specific needs and preferences of the user or organization. However, there are several resume parsing tools that are widely regarded for their features, accuracy, and ease of use. So here are our top picks.
Top 10 resume parsing software for recruiters
Please note that the opinions and information presented here are gathered from existing review platforms such as G2, TrustRadius, and Capterra, and do not reflect our own views.
1. Zappyhire
Zappyhire is a globally recognized leader in recruitment automation and resume parsing technology, featuring high accuracy and robust AI capabilities across multiple languages.
With around 18,000 users around the world, it’s well-suited for mid to large organizations requiring precise and scalable recruitment solutions.
| 👍🏽 Pros – Highly accurate, integrates well with existing HR systems, offers end-to-end automation. |
| 👎🏽 Cons – Primarily tailored for mid-sized to large enterprises, may not be cost-effective for small businesses. |
| 🏆 Top Clients – Maruti, Shaadi.com, Federal Bank. |
| 💰 Pricing – Custom pricing based on client needs. |
| ⏳ Free Trial – Case by case basis. |
| 🆓 Free Version – No. |
| ⭐ G2 Rating – 4.4 stars | 84 ratings. |
2. Sovren
Sovren seamlessly integrates with HR systems to automate the extraction, enrichment, and structuring of data.
Capable of processing vast quantities of resumes in 29 languages and job postings in 9 languages, Sovren enhances efficiency and accuracy, transforming the way companies handle their recruitment data.
| 👍🏽 Pros – Extracts and enriches data from resumes in 29 languages. |
| 👎🏽 Cons – Doesn’t always read images (.jpg and .png). |
| 🏆 Top Clients – Randstad, Manpower, Kelly. |
| 💰 Pricing – $99 – $200 per month. |
| ⏳ Free Trial – Yes. |
| 🆓 Free Version – No. |
| ⭐ G2 Rating – 4.0 stars | 1 rating. |
3. Ducknowl
Ducknowl offers an advanced resume screening tool that goes beyond merely listing skills. It categorizes skills into detailed groups based on complexity, specialization, and relevance to specific jobs or industries.
In addition, recruiters can define keywords as “mandatory” or “nice to have,” and the software ranks candidates accordingly.
| 👍🏽 Pros – Integrates with several ATS, groups skills based on their complexity and relevance. |
| 👎🏽 Cons – No feature to filter out mismatched candidates. |
| 🏆 Top Clients – Joynd, JazzHR, Dice. |
| 💰 Pricing – $3000 per year |
| ⏳ Free Trial – N/A |
| 🆓 Free Version – N/A |
| ⭐ G2 Rating – 4.4 stars | 10 ratings. |
4. Skillate
Skillate offers a resume parser and indexer that utilizes deep learning to efficiently extract information from complex resumes. This AI-based parser is capable of handling all popular file formats, including PDF, DOC, DOCX, and ZIP.
It can also decipher complex resumes, recognizing and extracting data from diverse formats such as tabular templates and image-based documents.
| 👍🏽 Pros – Fast processing, enhances candidate experience by providing an NPS feedback form with each submission, allows companies to gauge candidate satisfaction levels. |
| 👎🏽 Cons – More pricey compared to competition, limited customization, integration is not smooth. |
| 🏆 Top Clients – Larsen & Toubro, Ola, Byju’s |
| 💰 Pricing – N/A |
| ⏳ Free Trial – N/A |
| 🆓 Free Version – N/A |
| ⭐ G2 Rating – 4.8 stars | 29 ratings. |
5. HireAbility
HireAbility’s flagship parser, ALEX, leverages AI, including natural language processing and pattern recognition, to efficiently convert resumes into XML, JSON, or custom formats in seconds.
The integration process is straightforward, requiring only a single API key and minimal coding. Supporting over 50 languages, HireAbility serves clients globally in over 20 countries across five continents.
| 👍🏽 Pros – Configurable and customizable résumé parsing, candidate Social Media profile parsing. |
| 👎🏽 Cons – N/A |
| 🏆 Top Clients – N/A |
| 💰 Pricing – Starts at $100 per month |
| ⏳ Free Trial – Yes |
| 🆓 Free Version – No |
6. Rchilli
Rchilli offers a fast resume parsing solution powered by advanced AI, designed to streamline the hiring process with ATS integration and support for over 40 languages.
This system allows for bulk resume parsing, processing each resume in just 300 milliseconds. Their multilingual parsing system can interpret and organize resumes into more than 200 data fields.
| 👍🏽 Pros – A library of skillsets, parses resumes/CVs into 200+ data fields, Deep Learning framework for accurate information gathering. |
| 👎🏽 Cons – Not easy to use, lack of documentation to understand the API, UI is not as clean. |
| 🏆 Top Clients – Impress, GR8 People, APNA. |
| 💰 Pricing – N/A. |
| ⏳ Free Trial – Yes. |
| 🆓 Free Version – No. |
| ⭐ G2 Rating – 4.7 stars | 23 ratings. |
7. Affinda
Affinda extracts over 100 fields from resumes, supporting more than 56 languages.
This machine-learning solution organizes detailed candidate information into searchable formats such as Excel, JSON, or XML. Fields extracted include personal details, work history, education, certifications, skills, summary, objective, languages, referees, and publications, ensuring comprehensive data coverage.
| 👍🏽 Pros – Multiple languages, machine-learning based parsing, handles multiple document formats. |
| 👎🏽 Cons – Not the easiest to set up, slightly slower compared to competitors. |
| 🏆 Top Clients – N/A. |
| 💰 Pricing – Starts at $800 per year. |
| ⏳ Free Trial – Yes. |
| 🆓 Free Version – No. |
| ⭐ G2 Rating – 4.9 stars | 15 ratings. |
8. Hirize
Hirize offers resume parsing technology that effortlessly handles resumes with precision across more than 24 languages.
Capable of parsing over 50 data points with the ability to process 1000 resumes in parallel, Hirize’s robust system supports all file formats.
| 👍🏽 Pros – Parse data from any file format, parse and translate in 24+ languages, API key integration. |
| 👎🏽 Cons – N/A. |
| 🏆 Top Clients – Mahired, Paired Sourcing. |
| 💰 Pricing – $79 – $500 per month + custom pricing. |
| ⏳ Free Trial – Yes. |
| 🆓 Free Version – No. |
| ⭐ G2 Rating – N/A. |
9. CVViZ
Mimicking a domain expert, CVViZ automates the screening process with a sophisticated algorithm that surpasses standard keyword or binary searches.
It continuously learns from your hiring practices to better predict and identify the most suitable candidates.
| 👍🏽 Pros – Easy to set up, intuitive interface. |
| 👎🏽 Cons – Lack of white labeling, talent scoring is not up to par. |
| 🏆 Top Clients – Societe Generale, Alstom Transport, Huskee. |
| 💰 Pricing – $99 – $499 per month. |
| ⏳ Free Trial – Yes. |
| 🆓 Free Version – No. |
| ⭐ G2 Rating – 4.4 stars | 43 ratings. |
10. Employa
Employa offers MatchMiner, a robust search tool designed for companies needing advanced candidate sourcing capabilities.
MatchMiner allows for unlimited screening criteria through its fine-grained filters and red flag detection features, making it ideal for organizations that find their current databases inadequate for sourcing tech talent.
| 👍🏽 Pros – Continuous data enrichment, seamless integration with existing ATS and Applicant portal with statistics. |
| 👎🏽 Cons – Interface is not user-friendly, lack of integrations with recruiting tools. |
| 🏆 Top Clients – Inari, Chewy, Roku. |
| 💰 Pricing – Starts at $200 per month. |
| ⏳ Free Trial – Yes. |
| 🆓 Free Version – No. |
| ⭐ G2 Rating – 4.9 stars | 13 ratings. |
So that’s the end …
…of our list of some of the top resume parsing tools in the market!
When choosing, prioritize features such as accuracy in extracting relevant information, and seamless integration with existing systems.
Having the right resume parsing tools in place can completely elevate your hiring process and give you a leg up in the competitive job market.
So, take your time to find the right match and watch your recruitment strategy thrive!
